Meeting Minutes Book: Place of Keeping, Custody, Preservation

MINUTES BOOKS OF GENERAL MEETINGS OF MEMBERS OF THE COMPANY

Following provisions are prescribed in Rule 25(1)(e) of the Companies (Management and Administration) Rules, 2014.

Place of keeping

These minutes books shall be kept at the registered office of the company.

Custody

These minutes books shall be kept in the custody of the company secretary (CS) or any director duly authorised by the board of directors.

Preservation period

These minute books shall be preserved permanently. This means the minutes books of all the general meetings shall be preserved forever till the winding up/ liquidation of the company.

MINUTES BOOKS OF MEETINGS OF THE BOARD OF DIRECTORS OR ITS COMMITTEES

Following provisions are prescribed in Rule 25(1)(f) of the Companies (Management and Administration) Rules, 2014.

Place of keeping

Such minutes books shall be kept at the registered office of the company or at such other place as the Board of Directors may decide.

Custody

Such minutes books shall be kept in the custody of the company secretary (CS) or any director duly authorised by the board of directors for this purpose.

Preservation period

Such minutes books shall be preserved permanently. The minutes books of all the board and committee meetings shall be preserved forever till the winding up/ liquidation of the company.