What documents are going to be
inspected and why?
The documents, which are filed by the registered Companies/LLPs, as a legal compliance, and got approved by the regulatory authorities i.e. ROC, Regional Director, Central Govt..
Once these documents (forms) are approved by these authorities, it becomes a public record and is, therefore, made available to the public in general for inspection.
A person or an organisation can have these public documents inspected for different purposes as required for them viz. research on companies, information and educational, commercial purpose to know about competitor companies data, etc.
What are the public documents of a company?
These documents are mainly the documents relating to Incorporation, charges, changes in directors, annual returns, balance sheet, etc.
These documents are mainly the documents relating to Incorporation, charges, changes in directors, annual returns, balance sheet, etc.
How can someone get access to these documents?
There are two modes of getting an access to these documents.
(1) Online Inspection at Ministry of Corporate Affairs (MCA) official website;
(2) Physical Inspection at respective Registrar of Companies (ROC) of India.
(2) Physical Inspection at respective Registrar of Companies (ROC) of India.
Online Inspection
Any person can inspect such public documents online by payment of a fee through the online platform available at MCA site since September 16, 2006.
Before this date the documents were filed by the companies with the ROC/Central Govt. in physical form manually.
Before this date the documents were filed by the companies with the ROC/Central Govt. in physical form manually.
How to do inspection online?
(1) One has to first sign-up at MCA website and then log-in.
(2) After successful logging in, in the 'MCA Services' section at the top, you can see the "View Public Documents" - click on it.
(3) After that, use the search option to find the company of your choice.
Try to enter the first name of the company while searching. Sometimes a little error in the full name might not give you the exact result.
You can add more than one company to the cart, that means you can inspect more than one company.
Try to enter the first name of the company while searching. Sometimes a little error in the full name might not give you the exact result.
You can add more than one company to the cart, that means you can inspect more than one company.
(4) In the next step, make the payment of the requisite fee.
(5) After the payment is made and the challan is generated, go back to the "My Documents" section, now there you can see the list of companies you have paid fees for inspection; thereunder the company status you will be able see a "view" option, click on the "view" link.
(6) After clicking on the view option you will be able to see the various categories for which documents are available, select any of the option and then click on the particular document and then select the option 'view documents' and wait for sometime as it loads the files onto your computer system, and then save the file to your system.
(7) The files are in .pdf format for which a PDF reader software must be installed in your computer.
Note
After payment the documents will be available for inspection within the next 7 days. But once you start the inspection process by clicking on the documents for a company, the documents will be available for the next 3 hours, after which you cannot see those documents anymore. So first download all the documents and check later.
After payment the documents will be available for inspection within the next 7 days. But once you start the inspection process by clicking on the documents for a company, the documents will be available for the next 3 hours, after which you cannot see those documents anymore. So first download all the documents and check later.
Physical Inspection / ROC Inspection
As mentioned at the top, before September 16, 2006, the companies were filing the documents in physical form with ROC/CG, the documents were kept in respective ROC and therefore mostly those documents are not available in electronic form.
To inspect these documents, one has to carry a printed copy of the challan (downloaded after payment of inspection fees at MCA website as mentioned above) to the concerned ROC.
In every ROC there is an inspection section which allows inspection of documents on production of the printed challan copy, but this inspection facility is available for a limited hour during a day.
One can take the xerox copies of these physical forms after paying necessary fees per copy.
To inspect these documents, one has to carry a printed copy of the challan (downloaded after payment of inspection fees at MCA website as mentioned above) to the concerned ROC.
In every ROC there is an inspection section which allows inspection of documents on production of the printed challan copy, but this inspection facility is available for a limited hour during a day.
One can take the xerox copies of these physical forms after paying necessary fees per copy.
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