Notice of Postponement of Annual General Meeting AGM Format

An annual general meeting may be postponed in various exceptional circumstances viz. Covid-19 pandemic, employee strikes, etc. If the company has strong reasons to believe that the AGM cannot be held on the scheduled date, then it may postpone the AGM to a later date.

This is only a format of such a notice of postponement of the annual general meeting. Do refer the relevant provisions under the Companies Act, 2013 and rules made thereunder before finalising the notice and dispatching it to the shareholders.

SAMPLE

NOTICE

POSTPONEMENT OF THE ....TH ANNUAL GENERAL MEETING

Notice is hereby given that due to the concurrence of certain unforeseen circumstances the ...th Annual General Meeting (AGM) of the company earlier scheduled to be held on ....day, the ...th day of (month), (year) at (time) is postponed and will now be held on ....day, the ...th day of (month), (year) at (time) at (venue address) to transact the same business as given in the earlier notice dated ..............

The dates for the closure of the Register of Members and the Share Transfer Books of the company shall remain the same i.e. from (date) to (date) (both days inclusive). Therefore, the eligibility for the entitlement of Dividend of the members remains unchanged, however, the Dividend as recommended by the Board of Directors, if declared at the AGM, will now be credited/dispatched between (date) and (date).

A detailed notice for the postponement and rescheduled AGM along with the Form of Proxy and Attendance Slip is being sent herewith to the members. The same shall also be available on the website of the company at www.______.com. We sincerely regret the inconvenience caused to the members due to the postponement of the AGM.

                                             By Order of the Board of Directors,

                                             (Name of the Company)

                                                     S/d-

Place: ................                  (Name of the Director/Officer)

Date: .................                  (Designation)

                                             (DIN: ...................)

Encl.:

1) Notice of ...th Annual General Meeting

2) Form of proxy and Attendance slip