Board Resolution for Cessation of Director Due to Death Format

With the death of a person, he immediately ceases to be the director of all the companies where he was holding the directorship. The board of directors of all such companies in their succeeding meeting take note of the demise of the director and the contribution of the director towards the growth of the company.

The company has to file Form DIR-12 with the concerned Registrar of Companies through the MCA online platform in order to intimate about the cessation of the directorship of the person in the company due to death.

Following is a template of the extracts of the minutes of the meeting of the board of directors in which a resolution was passed noting the death of a director.

FORMAT

#. To take note of the death of (Name of the Director) and cessation of directorship

The Board members present at the meeting condoled the demise of Late Mr./Ms. ........................ on ..(date).. The Managing Director stated that he had visited the bereaved family and had conveyed the heart-felt condolences on behalf of the board and the company.

The Board members stood in silence for a few minutes as a mark of respect to the departed soul.

It was noted that the directorship of Late Mr./Ms. .............. has ended on the date of his demise.

The directors conversed for some time reminiscing the invaluable contributions and achievements of Late Mr./Ms. .............. as a director of the company and a valued member of the Board.

It was then:

“RESOLVED THAT the Board of Directors hereby record the sad demise of Late Mr./Ms.. .................., ......... Director of the company on ...(date)....

FURTHER RESOLVED THAT the Board of Directors took on record the invaluable contributions made by Late Mr./Ms. ..................., as a Director of the company during his tenure and association with the company.

FURTHER RESOLVED THAT Ms. ................, Managing Director and Mr. ..............., Company Secretary be and is hereby severally authorised to sign and submit the Form DIR-12 with the Registrar of Companies, ............... for recording the cessation of Late Mr./Ms. ..................., as a Director of the company.”